Wedding Questions

Transitioning from Ceremony to Reception in the same space

July 30, 2017 4:24:29 pm

Posted in Richmond, VA, USA
Emptyprofileicon Kirsten Clarke

Hello. I am having a wedding at the Main Street Station and will be having both the ceremony and the reception in the same room. I would like to transition the room during the cocktail hour (held on the lower level), but was wondering who usually does the actual transitioning? Do you have to hire people to set up table or is that something caterers would do?

6 Replies

147987 Kristen Cheadle Wedding date: October 16, 2010 Richmond, VA, USA

March 15, 2012 3:07:50 pm

Hi! We also used our ceremony space for our reception. We got married at the Hilton Garden Inn downtown and the hotel staff changed the room over during our cocktail hour. Our wedding coordinator (who we hired separate to the event coordinator at the hotel) was in charge of making sure the tables were set with the place cards, candles, etc. The hotel staff just set the tables up in the correct locations and set them for the meal. If you're planning on having a day-of coordinator they would be the person to go to for actually changing the room over. If Main Street doesn't offer an on-site coordinator or event staff for the day and you aren't planning on hiring your own coordinator then I think it would probably be up to you guys to change the room over yourself. And just a side note: our day-of coordinator was with every penny. The stress and time she saved us was so worth it!! Good luck!!


Emptyprofileicon T Taylor Wedding date: February 26, 2011 Richmond, VA, USA

March 16, 2012 3:58:09 am

Hi - I would like to echo the response above. I am a wedding and event planner and have worked at Main Street Station before. We are typically responsible for setting up the room decor, and that includes transitioning from the ceremony to reception. There is a space that the couples have used for a cocktail hour and pictures, and while that was going on, we transformed the room. Feel free to contact me for additional details.


Emptyprofileicon Kirsten Clarke

March 16, 2012 7:35:13 am

Thank you for your responses! Both answer my questions and concerns.


292681 Anuther Boykins

March 16, 2012 11:10:32 am

hello and congradulations on your engagement! The staff from thre catering sales dept should be able to transform the room while the guests are located in another area for cocktails. Just may need to make the request ahead of time.


Emptyprofileicon Carole Horton Wedding date: June 09, 2012 Richmond, VA, USA

March 18, 2012 12:39:10 pm


May I ask who you used?


147987 Kristen Cheadle Wedding date: October 16, 2010 Richmond, VA, USA

March 18, 2012 2:45:16 pm

I used Ryan Hall with Cheers! Consulting and she was phenomenal!! I'm actually not sure if she is still in the business, but definitely contact her and see. I had an amazing experience with her!!


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